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Free Export Declaration Form (EDF) generator

Enter your export invoices for the month and get the EDF in the layout of the RBI form (Annex to FEMA 23(R)/2026-RB), checked for missing details. Print it or save it as PDF, sign Part 4 and file it with your bank within 30 days after the month ends. No sign-up; nothing you type in the form is stored.

Individuals: on 7 October 2026 RBI said individuals don't have to report transactions of a personal nature, and its FAQ is awaited. Ask your bank whether it wants an EDF from you. Who files

Month and bank

Due by 30 Nov 2026

Your bank is picked from the IFSC.

Ask your branch for the AD code for export reporting on your account. It isn't the IFSC.

HDFC Bank has its own request-letter format. We'll print it in HDFC's field order, followed by the RBI form with every invoice. How HDFC Bank takes the EDF

HDFC request letter details

Fields HDFC's letter has and the RBI form doesn't. Nothing you type is stored.

As set for the incoming payments, e.g. P0802 or P0807.

HDFC's sample shows “Regular Export”.

HDFC's sample shows “Non dispatch”.

You (the exporter)

The RBI form's last option is “others (Specify)”. ICICI's form suggests “Individual” for individuals; a firm or company can write “Service exporter”. Some banks expect Custom (DTA units): ask yours.

Paid by someone other than the client? (optional)

For example Deel, Upwork or Remote, or the client's parent company.

Invoices of the month

Invoice 1

Preview

Fill in the form. As you go, easylancing checks it against the RBI form and lists anything still needed here.

Request letter for Export of Services & EDF Filing cum Disposal Instructions for Credit

To,
HDFC Bank Ltd.
Branch: ____________

Date: ____________

Account no. to be credited Purpose code and details
Exchange rate / forward contract details, if any Customer PAN
AD code IEC / GSTIN
AD name and address HDFC Bank Ltd. Exporter name and address
Type of export Regular Export Mode of transport Internet
Category of exporter others: Individual Mode of realisation Others (advance payment, etc. including transfer/remittance to bank a/c maintained overseas)
L/C no. (if any) Not applicable Country of final destination
Dispatch indicator Non dispatch Date of export / expected date of service for advance Invoices dated October 2026
Description of services
Total FOB value (in words)
Third party (Yes/No) No Third party name and address

2B. Details of Export Value^ of Services (for more than one invoice, use annexure)

Sr Service recipient name and address Country Invoice no. and date Currency and amount Net realisable value Contract no., if any Description of services SAC Remarks

Debit all processing charges from account no.: ____________

In case of any queries please contact us on: ____________

OFAC declaration: I/We hereby declare that the above transaction does not involve and is not designed for the purpose of any contravention or evasion of the provisions of the OFAC.

FEMA declaration-cum-undertaking: I/We hereby declare that the above transaction does not involve, and is not designed for the purpose of, any contravention or evasion of the provisions of the FEMA 1999 or of any rule, regulation, notification, direction or order made thereunder. I/We also agree and undertake to give such information/documents as will reasonably satisfy you about this transaction in terms of the above declaration. I/We also undertake that if I/we refuse to comply with any such requirement or make only unsatisfactory compliance therewith, the bank shall refuse in writing to undertake the transaction and shall, if it has reason to believe that any contravention/evasion is contemplated by me/us, report the matter to the Reserve Bank of India.

Declaration 4: I/We hereby declare that I/we am/are the provider of services in respect of which this declaration is made and that the particulars given above are true and that the value to be received from the buyer/third party represents the export value^ contracted and declared above. I/We undertake that I/we will deliver to the authorised dealer named above the foreign exchange / Indian Rupees representing the full value of the services exported as above on or before ………… (i.e. within the period of realisation stipulated by RBI from time to time) in the manner specified in the Regulations made under the Foreign Exchange Management Act, 1999. I/We also undertake to submit the documents pertaining to exports declared in this form to the Authorised Dealer named above, as may be required under the Act.

I/We are eligible to export the above mentioned services under the current Foreign Trade Policy.

Remark (if any): ____________

______________________

(Signature as per bank records; seal, for a firm or company)

5. Space for use of Specified Authority (Customs/SEZ/AD/STPI)

Certified, on the basis of above declaration at 4, that the services described above and the export value^ declared by the exporter in this form is as per the corresponding invoice/gist of invoices submitted and declared by the exporter.

Date:

(Signature of Designated/Authorised officials of Authorised Dealer)

Prepared by — using easylancing, in the field order of HDFC Bank's published request letter (30 Sep 2026). Not an HDFC Bank document: check that your branch hasn't changed its format. The Export Declaration Form that follows lists every invoice.

Export Declaration Form

1. General Information

Type of export Service Form No.
Shipping Bill No. and Date Not applicable (services) Mode of Transport/Delivery Internet
Category of Exporter others (Specify): Individual AD code
IE Code AD Name and Address HDFC Bank Ltd.,
GSTIN PAN
Exporters Name and Address , Mode of Realisation Others
Consignee Name and Address Port of Loading / Source Port in case of SEZ Not applicable
Third Party name and Address (in case of third-party payments for Exports) Country of Final Destination
Relationship between Exporter and Third Party Port of Discharge Not applicable
Name of the AD and AD code, in case of LC/BG Not applicable Date of Let Export Order (LEO) Not applicable
Description of Goods/Services
Total FOB/Services value in words (INR)

2B. Details of Export Value^ of Services

Details of services provided to multiple recipients

S. No. Service recipient Name and Address Country Details of Invoice (No., Date, Currency, Amount) Net Realisable value Contract No., if any, and Date Description of services SAC Code Remarks

4. Declaration by the Exporters (All types of exports)

I /We hereby declare that I/we @am/are the seller/consignor of the goods/ provider of services in respect of which this declaration is made and that the particulars given above are true and that the value to be received from the buyer/third party represents the export value^ contracted and declared above. I/We undertake that I/we have delivered/ will deliver to the authorised dealer named above the foreign exchange / Indian Rupees representing the full value of the goods/services exported as above on or before ………… (i.e. within the period of realisation stipulated by RBI from time to time) in the manner specified in the Regulations made under the Foreign Exchange Management Act, 1999.

I/We also undertake to submit the documents pertaining to exports declared in this form, to the Authorised Dealer named above, as may be required under the Act.

Date: ____________

(Signature of Exporter)

5. Space for use of Specified Authority (Custom/SEZ/AD/STPI)

Certified, on the basis of above declaration at 4, that the goods/services described above and the export value^ declared by the exporter in this form is as per the corresponding invoice/gist of invoices submitted and declared by the exporter.

Date:

(Signature of Designated/Authorised officials of Custom /SEZ/ Authorised Dealer/STPI)

1. @ Strike out whichever is not applicable.

2. ^ If the full export value is not ascertainable at the time of export, the value which the exporter, having regard to the prevailing market conditions expects to receive on the sale of the goods in overseas market.

3. Export value may be indicated as nil in case the goods are sent without any consideration.

Parts 2A (goods) and 3 (FPO/courier exports) are not applicable to this declaration of services. Part 4 "on or before" date: the earliest realisation date of the invoices above (9 months from the invoice date; 12 months if invoiced in INR).

Prepared by — using easylancing · Rules version 2026.10.4. This is a draft that the exporter must review and file. easylancing does not file it with any bank or authority.

How to use it

  1. Pick the month and the AD bank that takes your EDF (usually the one where the money is received; for payment-aggregator routes, confirm with your bank).
  2. Add every export invoice dated in that month for that bank, with an exchange rate so the form can show the INR total. The regulations don't prescribe a rate: use your bank's convention if it has one, otherwise the rate you used for GST (for the time of supply, usually the invoice date), and keep its source.
  3. Fix anything the checklist flags, then print or save the PDF.
  4. Sign and date Part 4, and file it with your bank with the documents it asks for.

Good to know

  • One EDF covers all of a month's invoices for one bank, due within 30 days after the month ends.
  • Leave "Form No." blank unless your bank gives you a number. Some banks have their own template or want an invoice-wise annexure; ask yours.
  • The money must arrive within 9 months of the invoice date (12 if invoiced in rupees). Part 4 shows the earliest of those dates.

Read the complete EDF guide or the form, field by field. A free easylancing account builds this form from your invoices every month and keeps track of payments and deadlines. Create one.